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Get the best from your party planner!

Getting some help to plan you party is very tempting but how do you make sure that you get the right party planner?

  1. To make sure that your party planner is the right person for the job, meet up! Any planner worth their salt will jump at the chance of a no obligation meeting to get to know your requirements, how you work and what your expectations are.
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  2. References. Whenever you go for a job, your future employer asks for, and checks, references – you should do the same. Get the contact details of at least 3 of the party planner’s customers and ask them what went well and, just as important, what could be improved. Check things like timeliness, attention to detail, communication, problem-solving and flexibility.
  3. Be flexible. You may have an idea of what you want and that may be the end of it, but party planners do this for a living. Have some themes in your head, by all means, but bring an open mind to their ideas.
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  4.  Have an idea of budget and let the planner know. You will save an awful lot of time and won’t face the disappointment of falling in love with a theme and then realise it’s more than you want to spend!
  5. Please give your party planner enough notice before the event. A party that has to be planned and delivered in three days won’t be as good as one that has been nurtured over three weeks!
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  6. If you have a favourite caterer, bar, DJ etc., let the party planner know. They may have other people in mind, but you then have the luxury of choosing!
  7. Will the party planner (or an associate) attend the event – just in case something goes wrong? The best ones do so make sure yours does!
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  8. Let your party planner do their job! It is sometimes tempting to get involved with the logistics of the party – just to help out. Best thing to do is let the party planner deal with it. They’ve done it before and you’re paying them to do it!
  9. Make your choice of party planner early and book them. Good party planners get booked early so the one’s that are free at short notice….well, need I say more?
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  10.  When all is said and done, it’s your party and don’t forget that. Let the party planner guide you but you must make sure that you really enjoy yourself! Have a great party.
party venues berkshire - Social Tent


Up to 50

This amazing marquee will seat 40 in comfort for dinner or allow 50 people to throw shapes until dawn! There is ample room for a bar and DJ!


party venues hampshire - Gathering Tent


Up to 100

For a larger event, our 18-metre diameter Black Darkstar is the ultimate funky tent! It is designed to function as a nightclub during the day with black-out walls


party venues surrey - Epic Party Tent


Up to 150

When you really need to push the boat out for those important landmark events, we suggest the Ultimate Darkstar – that’s both tents used together!


  • "The part went amazingly. It just looked absolutely great and everyone had such a great time"
  • "DarkStar's people were absolutely amazing and they took the stress out of organising the party. The next big event we have, we are DEFINITELY going to have DarkStar organise it."
  • "The tent seemed to light up into a pop-up disco which our guests thought was incredible!"
  • "Just a big "WOW" from everybody really"
  • “Thank you so much for all you have done, the party was a roaring success and we are all thrilled. You have a really special set-up. I wouldn’t even consider any other company if we were to have a party again. All the kids were wowed by the whole atmosphere and just how cool it was.”
    Victoria Hurley
  • “A massive ‘Thank You’ for the great effort you all made to make sure things went so well. The stage, sound and lights are the talk of Bentworth. It was obviously as spectacular and professional as we’d anticipated”
    Steve and Julie
  • “Not only is the Silchester Music Festival an amazing night, it is an amazing feat of organization. The festival significantly helped us in winning the Southern Village community of the year award.”
    Claire Jones / Silchester Parish Councillor

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